How do I enter grades and comments? (Middle and Upper School)

  • Start from the Schedule & Performance page in MyWesttown - the default page in the Faculty view.  On the right, you'll see an area labeled "Grading" with one or more clickable options.  The system's grading setup uses an organizing structure called "Grade Plans", which are specific to a school division (MS or US), course length (Full Year or Term), and grading type (graded or Pass/Fail).  Depending on the courses you teach, you could see any combination of the following Grade Plan options:
    • US Full Year Course
    • US Term Course
    • US Pass/Fail Full Year Course
    • US Pass/Fail Term Course
    • MS Full Year Course
    • MS Pass/Fail Full Year Course
    • MS Pass/Fail Term Course
  • Click one of the Grade Plan options (wherever you want to start).
  • At the top of the grading window is a Grade Plan dropdown.  Use this to switch between the different grade plans so you can access all your courses from here without going back to the Schedule & Performance page.

  • Below the Grade Plan dropdown, you’ll see a tab for each class within the grade plan.  Depending on the term, you'll see some or all of the following columns:
    • Students - contains the student’s name and graduation year
    • Grade for the term/marking period - labeled with the name of the grading period (Q1, Q2, Q3, Q4, PR1, S1, PR2, S2)
    • Course comment
    • Student comment
    • Year
    • Review checkboxes
    • Columns for required grades are indicated with a red asterisk. If you see a column labeled “Year”, you must enter that grade during the current grading window.  For most grade plans, that column will only appear at the end of the year.  However, for one-term courses that run in the first semester, the column will be visible when you do your S1 grading. You must enter final grades for the column at this time. You will not have access to final grades for first semester one-term courses at the end of the year. 
  • To enter grades:
    • Click in the Grade cell for the first student
    • Type the numeric grade or select the Pass/Fail option from the dropdown men if it’s a Pass/Fail course
    • As soon as you've moved out of that cell by either pressing the Tab key or clicking anywhere else on the screen, the grade will be saved.  There's no "Save" button to press for grades.
    • If you have to enter “Year” grades, tab over to the cell in the “Year” column (or just click on it), enter the “Year” grade, and press the Tab key (or click elsewhere in the window) to save the “Year” grade.
    • Repeat this for each student.
    • If you need to enter a non-numeric special grade, you must enter the decimal value equivalent for that grade:
      • Pass = 0.05
      • WD = 0.04
      • NG = 0.03
      • INC = 0.02
      • Fail = 0.01
    • To add a Course Comment:
      • Click the "Add to all" button at the top of the Course Comment column.
      • Paste or type the Course Comment into the comment window
      • If the comment will be the same for multiple classes, you can use the "Select Sections" option at the bottom to apply the Course Comment to students in other sections, too.
      • Once you've pasted the comment and selected the appropriate sections, click "Save and Close".
    • To enter student comments:
      • Click on the "Add" button for the first student.
      • Paste or type the comment for that student into the comment window, then click "Save and next student".  As soon as you click that button, the comment is saved.
      • Repeat for each student.
      • When you have entered the comment for the last student in the roster, click "Save and close".
      • If you have to stop adding student comments in the middle of a section for some reason, you can easily tell which ones have been completed when you return.  If the comment has already been added for a student, there will be an "Edit" button in the Student Comment column for that student.  If the comment has not been added, there will be an “Add” button.
    • Once you've entered the grades, course comments, and student comments for all the students in a section, check the box next to "All" at the top of the "Review" column to indicate that your grades are complete and ready for review.
    • Repeat the process of entering grades and comments for the rest of your classes in that grade plan.  If you have classes with other grade plans, use the grade plan dropdown to navigate to the next one.  Enter grades and comments for those courses, and repeat for each grade plan until you've entered them for all of your classes.